STRANGE BLUE NEWS

NEW POLICY ON TOURNAMENTS FINANCES

Posted: 08.MAY.2007

To all SBers,

this is a VERY IMPORTANT NOTICE regarding how the club will run tournaments finances from now on.

Due to:

- an accumulated players' debt of over £800 mainly due to participation in tournaments

- some players owing for 2 and more tournaments fees (£50+)

- players having been "surprised" by the cost of participating in some events (i.e. costs of £35 and £40 per player in the last 2 tournaments)

The executive committee has decided on a

NEW POLICY REGARDING PARTICIPATION IN TOURNAMENTS.

1 - Two weeks before a tournament takes place: the captains will email the club announcing the team (based on availabilities declared previously - e.g. the players diary). In this email they will also present a rough estimate of the cost per player (tournament fee + transport).

2 - One week before (until midnight of the previous Sunday): players to confirm their availability or drop out. After this point, confirmation or absence of written statement of unavailability (i.e. email to captains) will be considered as accepting to participate.

3 - Monday before the tournament: The final team will be announced. The players on this list are now committed to paying the tournament fee.

4 - Week before tournament: any player dropping out during this week will still be liable to pay the tournament fee (except due to injury/illness).

5 - At the tournament: no money will be collected, pending calculation of actual costs involved.

6 - Day following the tournament (usually Monday): players will receive an email with the final/updated costs.
a)The tournament fee is split evenly among those committed (having played or dropped out the week before);
b)Transport costs are split among those travelling from Cambridge:
rentalcars/minibuses costs split among all players going, petrol of own cars paid at 1.5 x petrol costs and split, along with the remaining petrol (i.e. rentals), among non-driving players.
Payment details will be sent along with this email.

7 - Week after the tournament (until midnight of the following Sunday): deadline to pay for the tournament costs. Money, a cheque or a copy of the online transfer order will have to be received by the treasurer by this point.

8 - Failure to pay by the deadline will result in the added payment of a FINE of £5.

This new policy is now in effect and applies to MT3, taking place on the 19th/20th of May and all the following tournaments: MIXED TOUR, OPEN TOUR, WOMENS TOUR, STUDENT REGIONALS/NATIONALS (OPEN/WOMEN/MIXED, INDOORS AND OUTDOORS).

We hope these rules are sufficiently clear. They were designed to increase the transparency of payments and to avoid the accumulation of individual and collective debts. Keep this email for future reference as the club will not accept "lack of knowledge" as an excuse not to follow this.

Pedro
(SB Club's treasurer)