Constitution

Constitution

1. The name of the society shall be West Cambridge Symphony Orchestra.

2. The aims of the society shall be:

3. Membership of the society shall be available to all musicians in the University and to any other persons at the discretion of the committee. There shall be no auditions to play in the orchestra but the committee may choose to audition conductors. The committee shall have the right to fix a termly non-refundable fee for membership. The committee shall also have the right to offer honorary membership (free) to any person it sees fit. If a membership fee is levied, members shall be those people who have paid the fee. Should the committee choose not to levy a membership fee for the term, then in order to be counted as a member, a person must attend a minimum of three rehearsals in that term or, prior to a meeting, three out of the previous five rehearsals. Attendance of a rehearsal shall be defined as playing at least one half of that rehearsal. The committee shall not refuse an application for membership on the grounds of race, sex, sexuality, religion or political views. The committee may revoke the membership of any member whose conduct puts the reputation of the society at risk.

4. Meetings of the society: Regular rehearsals are to be held during the university Full Term and to be publicised by the committee. Additional rehearsals may be held at other times as decided by the committee and publicised appropriately. The Annual General Meeting (AGM) of the society will take place each year during university Full Term. The AGM is to be held no earlier than the first week of Lent Term and no later than the second rehearsal of the following academic year. The time and venue of the AGM is to be publicised by the committee at least seven full term days in advance. The AGM shall consist of the treasurer's report and the election of committee members. Voting at the AGM will take place by means of the single transferable vote system. Only members of the society may vote and the Chairman shall have the casting vote. Membership of the society shall be defined by the conditions in paragraph 3. If any of the committee posts are contested, voting will be by means of a secret ballot. Committee meetings will be held for the organisation of events and other matters arising from the business of the society. Extraordinary General Meetings of the society may be called during full term by the committee or by application to the committee by any six members of the society. The meeting to be publicised by the committee at least seven full term days in advance.

5. The committee of the society shall include the posts of Chairman, Membership Secretary, Music Officer, Treasurer and any other posts that the committee may create as it sees fit. Members of the committee may hold more than one post but the committee must consist of at least three people including the conductor. The committee may at its discretion, co-opt additional committee members to itself where it perceives the need, or to fill any vacancies that arise. The conductor shall be co-opted onto the committee. Only members of the society may be on the committee.

6. Any member of the committee may be removed by a unanimous vote of all the other members of the committee.

7. At committee meetings, decisions shall be made by the majority vote of those present. In the event that the votes cast each way are equal, the Chairman shall have the casting vote. If the committee has between three and six members the size of the quorum shall be three. If the committee has seven or more members, the size of the quorum shall be half the number of the committee members or six, whichever is the lesser. The quorum shall include the Chairman.

8. Amendments to this constitution may be proposed by any six members of the society and must be submitted to the Chairman in writing. The constitution may only be amended at a General Meeting of the society by simple majority.

9. Dissolution of the society shall be treated as an amendment to the constitution and the rules in paragraph 8 shall apply, with the proviso that the committee must agree unanimously to the motion to dissolve the society. On dissolution all assets shall be donated to a registered charity, to be decided at the meeting by means of the single transferable vote system.