1. NAME:

The society shall be called 'Cymdeithas y Mabinogi', hereafter referred to as ‘the society’.

2. AIMS:

The society shall be non-political, bilingual and shall try to foster and promote interest in Wales , the Welsh language and Welsh affairs.

3.MEMBERSHIP:

a) Membership will be open to all members of the university, as well as anyone else with an interest in the society, depending on the approval of the committee.

b) There shall be a fee for membership, paid either annually or a one-off payment for life membership. The committee shall decide upon the fee.

c) The committee may offer Honorary Membership and Lifetime Membership on such terms as it may decide.

d) The Executive Committee may expel any member whose conduct seems likely to bring the society into disrepute. Such expulsion shall be subject to confirmation at the next General Meeting of the society.

4. COMMITTEE:

a) The society will be managed by a committee that shall be elected in the Annual General Meeting (AGM). Elections for the post of Junior Treasurer shall be elected during Michaelmas term.

b) The Executive Committee shall consist of:

i)                    President

ii)                   Vice-President

iii)                 Junior Treasurer

iv)                 Secretary

The Sub-Committee shall consist of:

i)                   Publicity Officer

ii)                  Website Officer

iii)                 Two Open-Portfolio Officers.

c) In addition, there shall be a Senior Treasurer who shall be a resident member of the Senate or other person approved by the Junior Proctor. The members of the Executive committee shall appoint the Senior Treasurer.

d) A majority of the elected members of the Executive Committee shall be full-time undergraduate or postgraduate students of the University.

e) Meetings of the Executive Committee shall be chaired by the President or in his or her absence the Vice-President. If neither the President nor the Vice-President is present, the remaining numbers shall elect a chairperson for that meeting.

f) The Committee shall meet at least once a term.

g) The Secretary shall call a committee meeting at the bidding of the President, or on the bidding of at least three committee members.

h) The Secretary must let each committee member know of the meeting at least two days in advance, unless an emergency arises.

5. GENERAL MEETINGS:

a) There shall be an annual general meeting, called towards the end of the Lent term.

b) The President or the Committee may also call an extraordinary general meeting at their discretion. If they receive a demand supported by a quarter of the members of the society to convene such a meeting they must do so within a week.

c) It shall be the secretary's duty to inform every member of the society at least two days before such a meeting. He shall specify in the notice the business proposed for that meeting.

d) All members of the society present shall have the right to vote at a general meeting.

e) If a vote is called, a majority is needed to pass the motion. 

g) General Meetings shall be chaired by the President or in his or her absence the Vice-President. If neither the President nor the Vice-President is present, the remaining numbers shall elect a chairperson for that meeting.

f) The Annual General Meeting may elect an Honorary President.

6. FINANCIAL MATTERS

a) The Society shall maintain a banking account with a suitable bank or building society to hold the Society's funds.

b) The bank or building society shall be chosen by the Executive Committee.

c) The signature on the banking account shall be that of the Junior Treasurer.

d) It shall be the responsibility of the Junior Treasurer to ensure that monies received are properly accounted for and that the Society's financial records are kept in good order.

e) Towards the end of his/her term in office, the Junior Treasurer shall instruct the following Junior Treasurer on the details of completing the office, and shall assist with the process of changing the signature on the banking account.

f) The Junior Treasurer shall prepare the Society's annual accounts in time for the deadline decided by the Junior Proctor.

g) Before submitting the Society's annual accounts, the Junior Treasurer shall give a report on the Society's accounts over the previous year to the Executive Committee.

h) At the Annual General Meeting, the Junior Treasurer shall give a short presentation on the financial situation and financial activities of the Society over the previous year.

j) The Senior Treasurer shall make arrangements for the Society's Accounts to be properly audited, either by himself or herself, or by some other person approved under University Ordinances.

k) The Senior Treasurer shall not be liable for any financial debt or other obligation of the Society unless he or she has personally authorised such a debt in writing.

l) For so long as the Society shall be registered with the Junior Proctor, it shall be the duty of the Executive Committee to ensure that the Society complies with the requirements for registration as a University Society.

7. CHANGES TO THE CONSTITUTION:

a) The constitution, including this section, shall not be changed except by a two-thirds majority of the members present at a general meeting.

8. DISOLUTION

a) The society may be dissolved at a General Meeting provided that at least two weeks written notice of the intention to dissolve the society has been given to the members. At least two thirds of those present and voting at the General Meeting must vote in favour of the motion for the Dissolution for it to be effective.

b) Any motion for the Dissolution of the society shall provide that assets remaining after all liabilities have been met shall be transferred either to another Registered University Society, or to the Society’s Syndicate.

Casi Dylan, Bryn Jones, Luke Pearce, Jamie White

2004/05 Committee. 

10/3/2005