Minutes of the 2001 AGM
4pm, Thursday 14th June 2001, New Hall College Graduate Dining
Richard White (President, Treasurer and Chair)
Pascale Garaud (Women's Captain)
Huw Vater (Men's Captain)
Friederike von Tiesenhausen
Also, arriving late, Soeren Koeppe, Steph Bee, Denis Zuev
- Minutes of the 2000 AGM were presented and approved
- Richard thought that this year had been very successful for the
Club at all levels
- Membership: Increased membership (to 65) due to regular
articles in Varsity (including a pre-season article introducing
volleyball), which should be continued. The high level of coaching at
beginner and intermediate levels, provided by the first team coaches, was
also considered as being important in maintaining player interest, and
should continue next season. Poster and email campaigns by college
captains may further increase membership of CUVC.
- Website has "exploded in popularity", now with nearly 16,000 hits, and
has won two awards over the course of the year. The high quality of the
website design (thanks to Dan) and content has been praised by external
sources, with the glossary proving particularly popular.
- Training: The extra slots at the Perse School had proved
invaluable, especially as many of the Saturday sessions had been lost due
to BUSA home matches . Richard had already arranged the same booking for
next season. Chesterton Community Colleges new sports hall was mentioned
as an alternative venue. Again, Richard had been in contact. The
University have proposed the building of a new sports complex, including
sports hall (although Friederike revealed that she thought this would not
be completed for around 10 years yet). Booking it should be attempted on
- Richard had successfully lobbied the Sports Syndicate for an
additional £600 grant this season, to offset the increased cost of BUSA
this season. The Sports Syndicate had questioned why CUVC charged entry to
colleges for Summer League and Cuppers. Richard had explained that this
money is spent on the entry to the Local League for the non-Blues players,
and as such is spent on "College player development". The Sports Syndicate
therefore agreed that this could continue.
- Richard, as President, had been the main contact between CUVC and
BUSA, EVA and other University AUs. This had proved essential with the new
BUSA format. Richard had successfully negotiated with the AUs that all
BUSA home matches could be played in our existing Saturday bookings, thus
saving the Club a lot of money. He also managed to persuade BUSA to redo
the knock-out draw this year, since their original scheme did not reflect
the finishing positions in the Midland's Conference. A scheme drawn up by
Dan and Rich had been used instead, enabling both Cambridge teams to have
the comfortable paths to the finals that their 2nd-placed pool finish
deserved. In addition, Richard discovered that Oxford had fielded an
ineligible player in a BUSA match against Cambridge, the result of which
was the match being declared null and void.
Women's Captain's Report
- Pascale had lost the piece of paper containing her entire report
- This was "easily" the most successful year for a Cambridge Women's
Team. Only three people had stayed in the team from last year, but the
influx of several newcomers of exceptional ability had meant that the
standard of all the Blues players now was probably higher than the best
player last year.
- The first team had beaten Loughborough on their way to BUSA
qualification - the first time that any UK University side has beaten them
for five years - and eventually finished second in the BUSA Championship.
- Cambridge women had entered two teams in the EVA Student Cup. The
first team had qualified easily and went on to finish 4th overall. The
second team had qualified for the finals after the withdrawal of another
team, and had finished 16th overall.
- Pascale thanked Jon Clarke for coaching and making the women sweat a lot (and gave him a knowing look).
- Pascale thanked Dan for the quality of the website, which she felt had
helped attract many of the better players to the team.
- It was announced that Sofia had been the women's MVP for the season,
both in terms of her impressive 189 kills, and her record of having played
in every match. Steph and Veronica were joint best servers, with over 30
aces each, while Alice had the highest kill percentage (except Ulli, who
had 1 kill from 2 swings).
- The women had been selected to go to the European Championships on the
basis of their BUSA result, and were trying to secure funding for this
from an external sponsor.
- Pascale tried to end here report there, but Jon Clarke pointed out
that she'd neglected to mention the Varsity Match result. Pascale reminded
us all that they'd won the game, and went on to announce that Loiza, Jo,
Janice, Anna and Emily had been awarded Half-Blues, with Anne, Steph,
Veronica and Sofia getting Full Blues, in light of their exceptional level
of play. Pascale explained that the Half-Blues had been awarded to players
who had not previously been given one, as it was felt that the standard
and commitment was high throughout all of the players, and there were
insufficient awards (9) for everyone.
Men's Captain's Report
- Huw said that disappointing performances and unfortunate and
untimely injuries had meant that the Blues had not lived up to their own
- The men had finished 8th overall in BUSA and 9th in the EVA Student
Cup, which means they will have to enter the qualifying round next year.
- The Varsity match was won 3-0, and was the first time that Cambridge
have achieved a hat-trick of victories back-to-back.
- Huw was very pleased with the turn-out and attitude of the players at
training, saying it had been better than in recent seasons.
- Huw had applied to the Blues Committee that Dan Escott be awarded a
Full Blue for his continued services to the Club, and in recognition of
his receipt of English Universities Colours this year.
- Thanks to Richard for coaching and organising a lot of the team
matters, and for Dan for the Website.
[Steph was spotted lurking outside the room, and was directed
Junior Treasurer's Report
- Subscriptions were increased this season to £70 for Blues players, £55
for the women's 2nd team and 40 pounds for everyone else. Non-members were
charge on a per-session basis. The increase was to cover the additional
cost of the new BUSA structure, based on a budget drawn up by Richard and
Dan, in which the two Blues teams had separate quotas which they could use
to fund travel. Money collected from Blues players (except membership) was
kept separate for the two teams. Both the men's and women's teams decided
to charge players £1 per set played in BUSA, up to a maximum of £3 per
- The budget had proved to be a little too cautious. The Club
anticipates a profit of around £1400 this season if the expected BUSA
grant comes through. The profit was due, in part, to additional money from
the Sports Syndicate (£600), and money saved by cancelled court time (eg.
for Varsity Games) and rearranged home fixtures. It does look, however, as
if player subscriptions may have been too high.
- The women's team players have paid a total of £624 more than the men's
team players this season (and therefore the women's team has spent £624
more). Dan wondered why there was such a large difference. £300 of this
was on travel for the women's first team to the EVA qualification
tournament, which the men did not need to attend, but much of the
remainder could not readily be accounted for during the meeting as the
figures were not to hand. It was unanimously agreed that the women's team
should be refunded for these additional expenses when the source of the
expenditure could be determined, such that the cost per player is the same
for both the men's and women's first teams. Pascale pointed out that
preferential refunds would go to those women who have not received money
from their colleges, and that players that get no money should provide the
Club a letter from their college to that effect.
- It was suggested that the Blues teams continue to charge money per set
played in BUSA, as this does seem a fair way of spreading the team costs
over the year. It was also pointed out that there will be more BUSA
matches next year (this year one men's and one women's team dropped out),
so this money will probably be needed.
- The Club has applied for a larger Sports Syndicate grant than in
previous years. The grant has been the same amount (£1900) since 1997,
during which time the contributions from Club members has increased
- Rich thanked Talking T's and Added Value Auto Rental for their
continued sponsorship, which had proved most valuable to us this
- Jon Lin had managed to get some second-hand, but high quality,
volleyballs from Stanford at a significantly lower rate than they can be
- The Club is currently looking for sponsorship for the Club as a whole,
but also specifically for the women's trip to the European Championship
finals, later this year. Jo said that she had already "put several feelers
out" with regard to this (Anna moved hands in the style of feelers going
- Pascale announced that the women's team have been awarded an Ospreys
Bursary of £100. The general feeling was that this was a disappointingly
small amount in relation to the women's team achievements and costs this
[Dan opened his first can of beer, followed rapidly by Huw. Almost
as if he'd smelt it, Soeren promptly entered the room (some 60 minutes
late and grinning broadly).]
Development of Non-Blues Players
- The sports Syndicate have insisted that the Local League teams
emphasise the fact that they are College players. It was agreed that
Veronica's suggestion of "United Cambridge Colleges" was the
and the teams would therefore be UCC1, etc.
- Jonathan Bartrop, in an email to Richard and Dan on Wednesday 13th
June, 2001, had suggested that three teams be entered in the Local League
next year. This was to cater for the strong core of regular players who
wanted to gain more match practice together (UCC1), as well as keep the
traditional intermediate (UCC2) and beginner (UCC3) teams going.
- Jon Clarke pointed out that this does not cater for the women's second
team, who are certainly not beginner level, but perhaps not strong enough
to compete with the intermediates (on a men's height net). He suggested
that the women's second team enter the Beds League next year. Dan thought
this might cost too much, and suggested that they should enter the Local
League instead. Jon thought that the cost was not that much greater, even
after travel and court hire had been accounted for, and it was agreed that
the women's second team could enter providing it was a self-funding
venture, beyond the equivalent cost of entering the Local League.
- Jon Clarke also suggested that the women's second team could enter the
EVA Student Cup again, in addition to the Beds League. Dan pointed out
that this would cost around 300 pounds for the qualifiers, and the same
again plus accommodation for the finals. Jon thought the cost would be
lower if teams travelled together. Again, it was agreed that the women
could enter as an entirely self-funding venture. The suggestion was put
forward that the men may like to do the same. It was noticed that teams
withdraw from the EVQ qualifiers on the day, so it probably wouldn't be
difficult to delay making a decision on this until much nearer the time.
- It was noted by Richard that the University Sports Syndicate will
not fund second teams and, by Dan, that Colleges won't fund them either.
The cost of second teams will therefore have to come from member
[Denis enters, looking as if he's run all the way from
- Thomas proposed that a one-day inter-college tournament be
organised for the end of the Michelmas Term, similar to Cuppers. This was
seen to an affordable alternative to a winter league. He estimated the
cost for 6-8 teams to enter would be around £40, and said that many
colleges would be able to afford this, if given sufficient time to prepare
- Dan pointed out that there are hundreds of players in the Summer
League who we never see when we start playing volleyball indoors 6 months
later. He suggested that a Winter Cuppers would therefore be a good way of
getting people along who aren't already members of CUVC, but who could be
encouraged to join.
- It was mentioned that court time may be difficult to find, although
Richard seemed to think that finding a court for the whole day on a Sunday
might not be that difficult. The last Sunday of Full Term was seen as the
most probable date for players to be available to attend.
- It was agreed that the idea was a good one in principle, and that
interest amongst college captains should be canvassed at Cuppers, 4 days
later. The tournament would be organised by CUVC, but would be entirely
funded by the colleges entering. Thomas agreed to help organise the
competition, although is not currently a member of the Club.
- Dan has had around 10 people interested in organising a team for a
competition to take place over the summer. It was anticipated that a
league would be the simplest format, with matches taking place on weekday
evenings. There would be a minimal charge for entry, and there would be no
net cost to CUVC. There were no objections to this going ahead.
Proposed Amendment of Constitution
- Richard and Dan felt that the heavy workload of the person
responsible for organising the first teams demanded a more rewarding title
that team "co-ordinator". It was also felt that Richard's role as
President, agreed temporarily last year, was a worthwhile addition to the
Constitution, whereas the roles of Secretary and Social Secretary could
simply be co-opted if required. It was agreed unanimously that paragraph 3
or the Constitution be changed from:
"The Committee shall consist of Men's Co-ordinator, Women's Co-ordinator,
Secretary, Junior Treasurer and Social Secretary. It shall be the
responsibility of the Co-ordinators to organise coaching for all levels of
the Club. The Committee may, at its discretion, co-opt additional
Committee members where it perceives a need, or to fill vacancies that may
"The Committee shall consist of the President, Men's Captain, Women's
Captain and Junior Treasurer. It shall be the responsibility of the
Captains to organise coaching for all levels of the Club, and to organise
all aspects of the running of their respective First Team. The Committee
may, at its discretion, co-opt additional Committee members where it
perceives a need, or to fill vacancies than may arise."
Election of Officers for 2001-2
- All positions were uncontested, and each officer was elected
|Women's Captain||Anne Mullin|
|Junior Treasurer||Pascale Garaud|
|Co-opted Committee Members|
|UCC1 Captain||Andy Edwards|
|Women's Team Assistant Captain||Jo Coulson|
|Women's Team Assistant Captain||Janice Pedersen|
|Men's Head Coach||Richard White|
|Women's Head Coach||Jon Clarke|
- So far no-one had been found to take the role of Men's Captain. Huw
agreed to continue as Captain until a replacement could be found,
hopefully as soon as possible. This was agreed unanimously.
- Dan asked if Jon Clarke had anyone in mind for
organising the women's second team. Jon said he would select a player
after the initial squads have been sorted out in October, as there are no
current members of the second team.