CUTC Committee 2011-2012

Our friendly committee is responsible for ensuring that the club continues to function successfully. If you'd like to be involved, please talk to one of the committee or email our president! For general queries, email our president or use our contact page. All email addresses are @cam.ac.uk unless stated otherwise.

  • President

    Katie Bertrand (Sidney Sussex)

    kb447

    Katie Bertrand

  • Vice-President

    Dave Chapman (Robinson)

    dc487

    Dave Chapman

  • Awards and Competitions

    Andrew Aistrup (Christ's)

    aja45

    Andrew Aistrup

  • Awards and Competitions

    Alice Bucker (Trinity Hall)

    amb238

    Alice Bucker

  • Secretary

    Barry Bryce

    barrybryce (gmail)

    Barry Bryce

  • Junior Treasurer

    David Morrison

    davidmorrison.uk (gmail)

    David Morrison

  • Social Secretary

    Charlotte Houldcroft (King's)

    ch504

    Charlotte Houldcroft

  • Head Coach

    Jonathan Gough

    jonathanpgough (gmail)

    Jonathan Gough

  • Head Coach

    Gareth Tear (Fitzwilliam)

    gt283

    Gareth Tear

  • Senior Treasurer

    Dr. H. Watson (St. John's)

    hew1001

    Dr. H. Watson

  • Welfare Officer

    Charlotte Houldcroft (King's)

    ch504

    Charlotte Houldcroft

  • Webmaster

    Andrew Aistrup (Christ's)

    aja45

    Andrew Aistrup
 

About the Committee Posts

Click on each post title for more detailed information. If you have any more questions, feel free to email the current committee!

President - responsible for the overall running and organisation of CUTC.

Vice President - helps the president, and shares presidential responsibility.

Awards and Competitions - responsible for organising CUTC's participation in competitions and for organising CUTC's own competitions.

Secretary - responsible for administrative duties.

Junior Treasurer - ensures that the club continues as a financially viable and independent society.

Head Coach - should be a qualified trampoline coach and has overall responsible for safety and quality of coaching at CUTC.

Social Secretary - responsible for all social things!

Women's Captain - attends Women's Blues meetings.

Men's Captain - attends Men's Blues meetings.

Webmaster - maintains all online platforms and communications. Should be familiar with html, css and photoshop.

President (back)

The President is responsible for the overall running and organisation of CUTC. Responsibilities include:

  • Acting as the main point of contact for the club; dealing with correspondence from the University, Sports Centre, members/potential members and members of the public.
  • Organising and chairing committee meetings.
  • Producing an annual report on the club's activities.
  • Ensuring that the club follows its constitution and the good practice guidelines as published by British Gymnastics. In particular, ensure that the club is run in a safe manner and that the code of conduct is followed.
  • Keeping the club's code of practice up to date.
  • Ensuring that each of the committee positions is filled (and ensure all relevant documentation is passed on to the newly elected committee).
  • Ensuring that each officer knows their role and is able to fulfill it (see role documents).
  • If for any reason any of the positions are not filled the president must ensure that the duties of that official are carried out until a suitable person can be found to permanently fill the role.
  • Organising the Varsity Match (in conjunction with Awards and Competitions).
  • Organising Freshers' Fair stand - book stall every year and make sure it is paid for on time.
  • Checking session bookings.
  • Ensuring the website stays up to date.
  • Maintain a good relationship with our venue(s).
  • Add copies of AGM minutes, committee meeting minutes and accounts to President's folder, and keep folder up to date.
  • Responsible for maintaining the club mailing lists (in conjunction with the secretary).
  • Ensure Risk assessment forms are filled in so that we are covered by the University's insurance.
  • Complete end of year pack.
  • Inform University of date of varsity match and result.
  • Make sure relevant information is sent to Senior Treasurer each year to stay on CUSU society list (accounts, new list of committee members, constitution).
  • Responsible for compliance with University regulations, as described in the document "Notes for the Guidance of University Clubs and Societies".
  • Make sure that CUTC section on CUSU website is kept up to date.
  • Appointing (with the agreement of the committee) people to the co-opted posts (webmaster, men's and women's Captains).
  • Ensuring a representative of the club attends Blues committee meetings.
  • Ensuring Blues criteria are appropriate and preparing submissions to the Blues committees where necessary.
  • Applying for Blues awards for club members.

Vice President (back)

The Vice President's role is to assist the President and act as their deputy when necessary. The VP also helps other committee members with any tasks they need doing - this fluctuates depending on how efficient the rest of the committee are! The Vice President's main responsibilities are:

  • Organising and selling (or lending) club kit (inc. leotards).
  • Organising the AGM photo in Easter term.
  • Maintaining the Alumni mailing list and organising Alumni events when appropriate.
  • Sending an annual Alumni newsletter (following the AGM annual report).
  • Creating and maintaining and publishing a list of grants etc. available to members, including first aid course grants from the PE department.
  • Organising publicity for the club, including liaising with student newspapers.
  • Organising and dealing with sponsorship.

Awards and Competitions (back)

The Awards and Competitions officer is responsible for organising CUTC's participation in competitions and for CUTC's own competitions (Cuppers and the CUTC open). Duties include:

  • Supplying information about competitions via email, the website and at sessions.
  • Being enthusiastic and encouraging people to enter.
  • Collecting entries and sending them to competition organisers.
  • Organising transport/accommodation.
  • Ensuring emergency contacts get taken to competition.
  • Ensuring members are prepared for competitions.
  • Maintain a list of other university trampoline club contacts.
  • Ensuring we have sufficient judges.
  • CUTC Open - publicise the event to other universities and collect entries; coordinate the organising committee.
  • Make BUCS entries with the help of the designated person in the PE department.

Secretary (back)

The club secretary is responsible for a number of administrative duties. These include:

  • Taking and distributing minutes of committee meetings and the AGM.
  • Ensuring all new members have paid, have completed a data sheet and been issued with a receipt.
  • Keeping a record of all club members and registering them with BG for insurance purposes.
  • Adding all new members to the mailing list.
  • Ensuring compliance with data protection legislation.
  • Recording session attendance.

Junior Treasurer (back)

The junior treasurer's responsibility is to ensure that the club continues as a financially viable and independent society. Duties include:

  • Producing a realistic budget prior to the start of each academic year.
  • Compiling a summary of the club's accounts for submission to the University Proctors and the Senior Treasurer.
  • Producing a financial report to be presented at the AGM.
  • Managing the club's current and savings bank accounts.
  • Ensuring moneys are promptly deposited into the club's bank account(s).
  • Recording all transactions in the club's accounts.
  • Paying suppliers within their credit period while ensuring that CUTC does not enter into debt.
  • Ensuring equipment is insured against fire, theft and natural disaster.
  • Applying to the Sports Syndicate for financial support.
  • Ensure that all statutory returns are made including VAT, income tax and corporation tax if appropriate.
  • Responsible for compliance with University Financial regulations, as described in the document 'Notes for the Guidance of University Clubs and Societies'.

Head Coach (back)

The head coach should be a qualified trampoline coach and has overall responsible for safety and quality of coaching at CUTC. The head coach's responsibilities include, but are not limited to:

  • Ensuring that all equipment is serviced annually.
  • Ensuring that all equipment is always in good condition, and organising repairs when necessary.
  • Keeping maintenance records.
  • Ordering new equipment, when asked to by the committee.
  • Organising and booking sessions.
  • Organising the coaching rota.
  • Ensuring the club has sufficient coaches.
  • Identifying and encouraging potential new coaches, and assisting the development of existing coaches.
  • Submitting six-monthly accident returns to Perkins-Slade (or the current insurer), in accordance with BG guidelines.
  • Ensuring the club complies with the current BG code of practice.
  • Assisting the President in ensuring compliance with BG's Health, Safety and Welfare Policy.
  • Ensuring the club holds copies of coaching certificates and current CRB checks (less than three years old) for all coaches.

Social Secretary (back)

Responsible for social things! Duties include:

  • Attending committee meetings.
  • Arranging a variety of socials including the annual garden party, night punting, the freshers' social, Christmas social, CUTC formals, the AGM meal and any others you can think of!
  • Being enthusiastic, friendly and encouraging people to be sociable. Communicating with other sports clubs.
  • Collecting and dealing with money and payment for socials.
 
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