Cambridge University Trampoline Club Constitution
Last updated May 2006
1) NAME
The name of the club shall be “Cambridge University Trampoline Club” hereafter referred to as “CUTC” or ‘the Club’.
2) OBJECTS
The aim of CUTC is to promote and facilitate trampolining within the University of Cambridge.
3) MEMBERSHIP
Membership of the Society shall be open to all members of the University and any others by arrangement with committee.
There shall be fees for membership.
Prospective members are entitled to attend a number of training sessions as specified by insurance regulations (2 in 2006), paying a fee per session, prior to paying the membership fee. The Executive Committee and/or the coach in charge shall have the right to limit the attendance of non-members when deemed necessary.
The Executive Committee may expel any member whose conduct seems likely to bring the Society into disrepute, or who disregards safety procedures. Each member has a right to representation before the committee if threatened with expulsion. Such expulsion shall be subject to confirmation at the next General Meeting of the Society. There is no right to refund in the event of expulsion.
4) SUBSCRIPTIONS
Fees for membership and for trial sessions will be set annually at the AGM.
Separate fees will be set for membership for one, two and three terms (annual membership).
There shall be two levels of membership fee; one for undergraduate and postgraduate students of the University of Cambridge, and one for all other members.
Each member will receive a receipt, and be registered in CUTC’s records, upon payment of an annual or termly membership fee.
Membership can be increased from termly to two termly or yearly by payment of the relevant amount
One term to two terms – pay the one term fee
One term to three terms – pay the two term fee
Two terms to three terms – pay the one term fee
All fees are non-refundable, except in exceptional circumstances at the discretion of the Committee.
5) THE EXECUTIVE COMMITTEE
The day-to-day management of CUTC’s affairs shall be in the hands of the Executive Committee (‘the Committee’), which shall normally be elected at the Annual General Meeting (AGM).
The posts on the Executive Committee shall be: President, Vice-President, Secretary, Junior Treasurer, Social Secretary, Awards and Competitions and Head Coach.
A majority of the elected members of the Committee shall be full-time undergraduate or postgraduate students of the University.
In conjunction with point 3, any member of CUTC may stand for election to the Committee.
The Head Coach must be a British Gymnastics (BG) qualified coach.
CUTC shall also have a Webmaster and Men’s and Women’s Blues Representatives (under the alias of Men’s and Women’s Captains). The holders of these posts will be appointed by the Committee, and will be selected from within the Committee where possible. If selected from outside the Committee, these three positions will hold non-voting positions on the Committee.
There shall also be a Senior Treasurer, who shall be a resident member of the Senate or other person approved by the Junior Proctor. The Senior Treasurer shall be appointed by the elected members of the Committee and shall be ex officio a member of the Committee.
Meetings of the Committee shall be chaired by the President or in his or her absence the Vice-President. If neither the President nor Vice-President is present, the remaining members shall elect a chairperson for that meeting. The quorum for a meeting of the Committee shall be four voting members and a written record of each meeting shall be kept.
The Committee will meet at least once a term with extra meetings if required. Voting at Committee meetings shall take place by simple majority.
Expulsion from the Committee requires a unanimous vote of no confidence by all other members of the Committee.
If during the period between the annual elections vacancies occur amongst the members of the Committee, the Committee shall have the power of filling the vacancy or vacancies up to the next Annual General Meeting by co-optation.
Each member of the Committee must, on relinquishing his or her appointment, promptly hand to his or her successor (or to another member of the Club nominated by the Committee) all official documents and records belonging to the Club, together with (on request from the Committee) any other property of the Club which may be in his or her possession; and must complete any requirements to transfer authority relating to control of the Clubs bank accounts, building society accounts, or other financial affairs.
6) GENERAL MEETINGS
CUTC shall hold an Annual General Meeting (AGM) during each Academic year. The AGM shall be held in Cambridge during Easter Full Term. All Members shall be entitled to attend and vote at any General Meeting. At least fourteen days written notice shall be given to members before the AGM.
The AGM shall approve Minutes of the last General Meeting and the Society’s Accounts for the preceding year, elect the Executive Committee for the year ahead and conduct such other business as is necessary.
Candidates for election to office shall be proposed and seconded by two other members. Every motion at a General Meeting shall be proposed and seconded by two members. Voting shall be by secret ballot and if there are more than two candidates for a post or more than two options on a motion, voting shall be by Single Transferable Vote.
An Extraordinary General Meeting (EGM) may be held at any time during Full Term. It shall be held in Cambridge and may be called by the Executive Committee or at the written request of at least ten members. Twenty-one days written notice shall be given to members before an EGM is held. An EGM shall have the same powers as an AGM.
The President or in his or her absence the Vice-President shall take the Chair at any General Meeting. In the absence of the President and Vice-President the meeting shall elect a Chairperson for that meeting. The quorum for a General Meeting shall be ten members, or 50% of members; whichever is fewer. A written record of every General Meeting shall be kept.
7) FINANCIAL MATTERS
The Society shall maintain a banking account with a suitable Bank or Building Society to hold the Society’s funds.
It shall be the responsibility of the Junior Treasurer to ensure that monies received are properly accounted for and that the Society’s financial records are kept in good order.
The Senior Treasurer shall make arrangements for the Society’s Accounts to be properly audited, either by himself or herself, or by some other person approved under University Ordinances.
Following the AGM, CUTC’s Accounts will be available, by application to the Junior Treasurer, for any member to read.
The Senior Treasurer shall not be liable for any financial debt or other obligation of the Society unless he or she has personally authorised such a debt in writing.
For so long as the Society shall be registered with the Junior Proctor, it shall be the duty of the Executive Committee to ensure that the Society complies with the requirements for registration as a University Society.
8) INSURANCE
CUTC and all members are insured via affiliation to British Gymnastics. Non-members are insured to attend a number of sessions as limited by the insurer (2 in 2006).
The Junior Treasurer shall ensure all equipment owned by CUTC is appropriately insured.
9) CHANGES TO THE CONSTITUTION:
The Constitution may be amended at a General Meeting, at which 50% of current members of CUTC members must be present. Two thirds of those present must vote in favour for any changes to be passed.
10) DISSOLUTION:
The Society may be dissolved at a General Meeting provided that at least twenty-one days written notice of the intention to dissolve the Society has been given to the members. At least two thirds of those present and voting at the General Meeting must vote in favour of the motion for Dissolution for it to be effective.
Any motion for Dissolution of the Society shall provide that assets remaining after all liabilities have been met shall be transferred either to another Registered University Society, or to the Society’s Syndicate. |
