Administration (See also – Finance, Publicity)

Priority: Gold

Facilitators: Secretary

Where we are now	Where we wish to be	How we are going to get there	Target dates	Review
Despite structured committee things get done by (s)he who feels like it.	Officers with clearly defined roles – everyone knows what is expected of them.	Current officers to write a brief description of roles. Discuss and amend with other committee members. Ensure out-going officers help bring in new appointees.	AGM May 2002	Committee members review their position’s responsibilities annually at start of academic year.
Excessive number of officers such that non-regulars do jobs they don’t want to do.	Efficient committee of dedicated members.	Identify key 4/5 roles that should be held by different people. All other responsibilities by most suitable candidate whether they hold a post or not.	AGM May 2002	Annually at AGM. Appoint most suitable/dedicated members.
Out-dated and meaningless constitution that nobody has seen.	Up-to-date constitution that reflects the aims and activities of the club. Readily available for any member or outside body to view.	Ask all to review and point out things that have changed, or should change. Post on web-site (real and alternative ones) and ensure secretary keeps up to date copy/brings to all meetings.	AGM May 2002	Annually at AGM. Vote on amendments suggested.
Lack of information about accounts, inventory, records.	Inventory, year’s accounts and records readily available on request for use at meetings, writing reports and grant applications.	Ensure relevant officers keep up-to-date copy and take to all meetings. Possibly display on private section of web-site	October 2002	Annually
Very little input within BUSA, CAA, SCAS and GNAS.	Regular contact with external bodies to ensure involved in any changes and are aware of any funds/schemes that can benefit us.	Aim to send representative to all CAA meetings – suggest they hold alternatively in St. Ives and Cam (arrange a venue for them?) (this covers GNAS/SCAS too) Read and discuss BUSA devplan and give feedback where needed through student liason member of SMG	December 2002 June 2002 (pre BUSA outdoor)	Annually Termly

Finance (See also – Administration)

Priority: Red

Facilitators: Treasurer

Where we are now	Where we wish to be	How we are going to get there	Target dates	Review
Grants: Societies Syndicate and BUSA travel grant are our only grants. Members spend considerable pile of cash representing university.	Increased university grants to support those representing the university. All members competing in university events to be supported by club funds. Allowing more personal expenditure on GNAS events, and foreign travel.	Sell ourselves more on our achievements of recent years, we are building well but need help to get to the next level (immortality!). Considerable detail of members personal expenditure to represent uni. Secretary/treasurer to record all information on tournament entry and travel costs to show this information	October 2003	Annually at grant application time, and major review when new sports centre opens.
Sponsorship a few unsuccessful attempts to gain sponsorship.	Commercial sponsorship deal every year from major sponsor like college boat clubs. Minor deals with archery supplier(s)	Full sponsorship audit carried out by specific officer(s). See www.sponsorshipadvice.org Approach and negotiate with dealers for discounted buying. Clickers? eg we spend £100 (club or individual) he gives us £10 of stuff.	October 2002	Annually over long vacation
Memberships fees, have-a-go’s only other income source.	Increased number of income sources eg hosting competitions. Consolidate the income generated from existing sources.	Investigate hosting local competitions (eg OUIT) to generate entry fee and raffle money. Approach other clubs to have a go – like a ‘corporate eve.’ Treasurer to be more rigorous in collecting have-a-go monies. Increased have-a-go people and members	March 2003 October 2002	Annually
Individual grants	Members regularly applying for individual support to help them further their archery. College and University funds in particular.	Encourage members to apply for college and university grants, and help with application, provide examples of previous applications.	December 2002	Annually

Publicity (See also – Administration)

Priority: Blue

Facilitators: Publicity Officer

Aims: To promote the sport of archery within the university, and to promote CUB nationally (archery-wise). Web-site to be a resource for all archers world-wide, and to provide central information point for the club.

Weaknesses: small club/minor sport

Threats: BUSA archery web-site will possibly steal our discussion board to some extent

Where we are now	Where we wish to be	How we are going to get there	Target dates	Review
One of best university web-sites in country, most visitors – primarily message board.	The most comprehensive, best, most visited UK archery web-site. More information on club members, match reports etc. Records Archives. More links as a comprehensive resource. Expanded private section for training etc.	Major re-design of web-site. Build on Omar’s work and improve content. Group discussions on content then individuals work on specific sections appropriate to them.	December 2002	Continuously updating. Review annually.
Occasional reports in varsity, and news section of CU sport web-site.	Reports of major university events in Varsity and Cambridge Student and on University web-site. Reports of local shoots in local papers? Varsity Match in Archery UK too.	Write them.	Within 1 week of events, BUSA indoor, outdoor, VM etc.	Ongoing

Training and Coaching (See also – Competition, Facilities, Equipment)

Priority: Red

Facilitators: Captain, Novice Officer

Aims: Provide a means for all members to improve their archery skills at the level they wish to. Encourage and motivate a team to win every major university event and bring novice archers to a standard where they can continue this in future years.

Where we are now	Where we wish to be	How we are going to get there	Target dates	Review
Novices looked after for first 2-3 weeks of term then largely forgotten about. No real encouragement to progress beyond turning up occasionaly.	Structured novice support throughout the year. Novices reaching 480-500 portsmouths by easter.	Dedicated novice officer co-ordinates members to coach novices. Buddy and mentor schemes. Splitting KK sessions to cover coaching – eg 1/3 experienced members coach for 1h then swap	October 2002	Annually
New people with kit turn up and assumed to know what they do so just left to it.	Swiftly integrated into club.	Club training plan will incorporate all members, new and ancient.	October 2002	Annually
Members amble along at their own pace with no real structure for improving. Experienced club members, use up their time at start of year coaching.	Structured training plan for club members for their improvement. Organised novice coaching to leave members time to shoot themselves.	Captain and other useful types draw up a training plan aimed at helping members to help themselves. Weekly, post practice pub session to confirm who will be there next week to assist coaching etc.	October 2002	Annually
External coaches have occasionally come to help	Regular coaching sessions with county coaches, fitting in with training plan. Also to help with initial training of novices.	Ask them.	October 2002	Annually
Not all people shoot during the holidays – wasters.	Continuation of practice/training over holidays with home clubs.	Tell them to. Seriously though, assist finding clubs.	June 2002	Annually

Equipment (See also – Finance)

Priority: Red

Facilitators: Equipment Officer

Aims: Provide all members with use of equipment, not sharing, once initial novice spurt has subsided. Bow-loan scheme is our biggest asset – administer it effectively and use it to help bolster club equipment.

Where we are now	Where we wish to be	How we are going to get there	Target dates	Review
General club equipment in pretty shoddy state but we have a fair load of it.	Universally upgraded. After first session all using wooden bows (range of weights, LH/RH) with sights and buttons. Some stabilisers available for use. Arrows – straight, fletched, nocks on – not too much to ask. Grouped in sets, good range of lengths	Maintain good inventory, updated regularly. New equipment needs to be discussed and acted on. Equipment officer to co-ordinate all experienced members to help maintain good working order of equipment. Teach all members how to fix stuff.	August 2002 Immediate September 2002	Annually
Indoor bosses fine, stand suspect. Outdoor bosses needed good look at.	Set of bosses capable of hosting decent competition up to 8/9 targets.	Acquire city club indoor targets if cheap – good short term things. Buy 1-2 every year – CASH needed! Make stands!	October 2003	Annually
Bow-Loan scheme well stocked, oversubscribed but self sufficient. NB this is Really Excellent Scheme.	Tighter control of bows – who gets them, and return/maintenance. Full detailed inventory of all the kit. Continually expanding scheme so all novices can have one by christmas. Feed old bows into club equipment.	Produce document detailing the terms of lease, who is responsible for what, return date etc. Lease to those that deserve them, maximum loan period. Use fees to buy new bows and cover repairs/replace old kit. Retire oldest bow each year?	October 2002 Ongoing	Annually

Competition (See also – Training and Coaching)

Priority: Black

Facilitators: Captain, Novice Officer, Secretary

Aims: Attending broad range of events to raise the clubs profile, achieve results to promote club, raise money. Provide experience and successful ‘winning’ environment for the club as a whole.

Where we are now	Where we wish to be	How we are going to get there	Target dates	Review
Fairly congested Schedule of University matches.	Sending full teams (senior and novice) to all university events. Easing competition schedule.	Increased funding for transport to reduce excessive costs of representation. Rotation for some (league) events. Championships require maximum participation. Build tournaments into training schedule.	October 2004	Annually
Transport a major problem	University representation costs to be born by club at least in part. Ideally own minibus (flying pig)	Sponsorship income, successful results to gain increased support.	October 2004	Annually
Few traditional local shoots.	Maintain traditional program (JT, county champs). Add others in vacation for graduate students.	We are! County events hugely important. Good contact with county association.	-	Annually
Infrequent appearance at national events.	Regular ‘A’ Team attending national indoor and British Target Champs.	Just do it. Good for Club profile – Edin. won the compound indoor!	March/August 2003	Annually
Occasional members on County Team.	Regular attendance at selection shoots and members on team	Captain encouraging all members to trial – its good practice, free and nearby.	Immediate	Annually
Little out of term competition (half the year!).	Encourage attendance at national events (for CUB) over holiday periods. Local to peoples homes for convenient accommodation and socialising.	Secretary to keep people informed of events (via archery UK or alumni contact) and suggest entries. Good holiday contact with members	Summer 2002	Annually
Very occasionally events like Isle of Man.	Arranging tours every couple of years, eg USA, Italy.	Make use of connections older/alumni folk have (AQS!)	October 2004	Biannually

Facilities (See also – Training and Coaching)

Priority: Blue

Facilitators: Captain, Secretary, Treasurer

Aims: Provide ample facilities to enable all club members to partake in archery to the required level and allow training of a team capable of being the greatest.

Where we are now

Where we wish to be

How we are going to get there

Target dates

Review

Kelsey Kerridge £20/h, 13 weeks

Rifle Range informally 2-4h/week £10/person

CCB/Netherhall 2-3/week £2/per person per time (CCB v.limited space 1 or 2 max)

Own sports hall enabling practice at least 2x2h every day.

Formal agreement with local clubs about guests shooting with them and offer something in return.

Wait for the university to build it.

Approach the clubs with formal proposal of what we would offer and what can they do. Particularly Netherhall as they have space and are nicer.

Not Known

October 2002

When Built

Annually

Christ’s Sidney Sports Ground 6days/week, pre 6pm

CCB/Netherhall 2-3/week £2/per person

This is ok, though distant and later in evening would be nice.

Agreement with CCB/Netherhall

Arrange certain evenings with Colin?
Consider change to a different venue?

Approach them (see above)

Immediate

Annually