CUB Constitution

 

  1. The name of the society shall be Cambridge University Bowmen, hereinafter referred to as CUB or the Club.
  2. The object of the Club shall be to foster the interest in, and promote the practice of archery in the University.
  3. Membership of the Club shall be extended to all current members of the University and any others who may apply to the committee. There shall be an annual fee for membership, which shall be fixed by the committee. The committee may levy a higher fee for members who are not students of Cambridge University. The committee shall have the right to offer honorary membership (free) to anyone it sees fit. It shall not refuse an application for membership on the grounds of race, sex, sexual orientation, religion or political views. It may, however, expel any member for behaviour likely to bring the club into disrepute, or for disregard of the Club Safety Guidelines. All members of the club who are students of the university shall have full voting rights at Club meetings.
  4. All members of the Club will be affiliated to the Grand National Archery Society (GNAS) or an equivalent governing body for archery. The Club shall make provision for members to affiliate to relevant regional and county associations.
  5. All members shall accept the jurisdiction of the Club and shall conform to such conditions, shooting rules and regulations as may be determined by the committee.
  6. The shooting regulations as prescribed in the GNAS Rules of Shooting, or where appropriate, those of the Federation Internationale de Tir a l’Arc (FITA) shall be accepted as governing the relevant branches of the sport of archery as practised by the Club and its members.
  7. The Club shall be affiliated to National, Regional and County Associations as a university club named Cambridge University Bowmen.
  8. GNAS-affiliated non-Club members may shoot with the Club at the discretion of the committee, having paid a target fee.
  9. An Annual General Meeting shall be held during the academic year. The time and venue of this meeting will be determined and publicised by the committee at least 14 full term days beforehand. When necessary, an extraordinary general meeting will be convened by the committee with 14 days notice. Prior to all general meetings notice of the agenda shall be sent out with notice of the meeting.
  10. The committee shall be elected at the AGM. Nominations for the committee must be submitted to the secretary at least 3 full term days before the AGM. If there are no nominations received for a post then nominations may be submitted at the AGM. Any member of the Club may be nominated for any committee post by two other members of the Club, except where outlined below. There may be hustings at the AGM. Votes shall be counted by two persons chosen at the AGM and who are not candidates for committee posts. The election and count shall be conducted using the Single Transferable Vote system.
  11. The Club shall be directed by a committee, in accordance with Club Guidelines, which consists of the officers of the Club. Only those members of the Club who are students of Cambridge University are eligible to run for committee posts. The committee may at its discretion co-opt additional members to itself where it perceives the need, or to fill vacancies that may arise. Should any member of the committee feel incapable of carrying out his duties, he must resign his position. The committee shall consist of:

a)      Captain

b)      Secretary

c)      Junior Treasurer

d)      Records Officer

e)      Equipment Officer

f)        Novice Officer

The other committee posts of Women’s Officer, Publicity Officer and Social Secretary may be combined with any of the posts listed above, or taken up by a separate individual.

  1. A Senior Treasurer shall be appointed by the committee each year to audit the Club’s accounts. The Senior Treasurer shall not be liable for any financial debt or other obligation of the Club, unless the Senior Treasurer has personally authorised such a debt in writing.
  2. This Constitution may only be amended at an AGM, or at a general meeting specifically called for that purpose. No vote at a general meeting shall be valid unless a quorum is present.
  3. A quorum shall consist of 1/3 or 15 of the subscribing members of the Club, whichever is the smaller.
  4. On dissolution, all assets of the Club shall be paid to the Societies Syndicate for the benefit of other university clubs with an interest in archery.