SUMMARY OF MINUTES FROM MEETING ON 18/10/06

1. Society Officers
   §  We appointed Jenny Chamarette 2nd Festival Manager.
   §  We have had several responses regarding the position of Secretary. We agreed that we would arrange to meet the candidates individually for 15-minute chats to decide who would be best fitted to the role. We will be in The Anchor from 6-7.30pm on Monday 23rd, prior to the screening of 'Waking Life', so will arrange to talk to them then.
   §  We have had interest in the College Rep positions from Trinity and Homerton so these two people will be appointed.
    
2. Collaborations
   §  CLAE  Kirsty and Lydia met with Cevanne and Merilees from CLAE (Cambridge Live Arts Exchange) on Monday. They were keen to work with us on a collaborative project, perhaps as part of our Lent Term 48-hour competition. Various possibilities were discussed, including perhaps running a joint workshop with them at the start of next term. The general consensus at the committee meeting today was that we would be happy to support their projects in the background, and to have further discussions later in term or at the start of next term, but that we would prefer to keep the Cinecam 48-hour as a separate, more mainstream event.
   §  SOCDOCSOC  Brian, Rob and Bella will meet with SOCDOCSOC on Sunday to discuss possible collaborations.
    
3. Newspaper Articles
   §  Varsity  Rob will write a provisional article for the Varsity Arts Column. Anyone who has points they wish to make should email them to Rob. The final article needs to be submitted by the evening of Thursday 26th October in order to appear in Varsity the next day.
   §  TCS  Rob will liaise with Josh Davies from TCS to set up an interview with the Cinecam committee.
    
4. Accounts
   §  Lydia went in to the Proctors' Office on Monday. The Proctors have not received accounts from Cinecam either for 2004-05 or for 2005-06. As a result of the former, Cinecam was deregistered as a University Society in July. To become registered again, we need to supply a summary of last year's accounts, a copy of our constitution and a card detailing the senior officers of our society.
   §  We will only be eligible to apply for funding after we have been registered again. Lydia has all the paperwork pertaining to this.
   §  We have sent two more emails to Meg since Monday, asking her to get in touch about the accounts situation. There has been no response from her as yet.
   §  Brian will email Chris to see when he will be returning.
    
5. Constitution
   §  Lydia retrieved a copy of our constitution from the Proctors on Monday. We will discuss amendments at our next meeting.
    
6. Events
   §  Entry prices  Members (full and half) will have free entry to Josh's and Rob's talks and to Alan Dunnett's workshop. Non members will be charged £2.
   §  Locations  Bella will try to book a room in the English Faculty at 8pm on 25th October for Rob's talk. Kirsty will try to book the Chetwynd Room in King's for the launch of the Freshers' 48-hour competition.
    
7. Freshers' 48-hour Competition
   §  Equipment  Brian is still checking about borrowing a camera from King's Films. Rob will lend us his camera. Kirsty has ascertained that we will be able to borrow a camera from Caius and also possibly from one of her friends. The second Cinecam camera has yet to be returned and needs to be looked over to make sure that it is still in good working order. This gives us between 3 and 6 cameras.
   §  Registration  The deadline for registration will be Thursday 26th October.
   §  Title  We should all think of 3 or 4 ideas for titles and send them to Kirsty.
    
8. Film Screenings
   §  Brian will email out the location for the screening of 'Waking Life' on Sunday, dependent on numbers. It should be possible to project it onto the wall in Brian's room, if this is where it will be shown.
   §  We will decide on what films to show at our subsequent screenings when we meet on Monday.