SUMMARY OF MINUTES FROM MEETING ON 15/10/06

1. Accounts and the Constitution
   §  Lydia will visit the Proctors' Office and try to retrieve copies of our accounts for the last year, along with a copy of our constitution. She will also ask about applying for funding.
    
2. Public Workstations for Editing
   §  Lydia will ask at the PWF about the possibility of our having a dedicated computer in the Balfour Macintosh room to use for editing. The last committee were in discussions with the PWF on this topic. We would hope that the computer would have Final Cut Pro installed and perhaps Adobe After Effects as well. It should be possible for members to plug in external hard-drives to circumvent the problem of PWF users normally only having 500MB available on their accounts. It might be possible for Cinecam to purchase an external hard-drive to lend to members for this purpose.
   §  Kirsty will ask about the editing suite at the Arts Picturehouse. Our website says that we have access to this but the information may be out of date.
    
3. 48-Hour Competitions
   §  Equipment for Freshers' Competition  Brian will contact King's Films about borrowing their camera. Kirsty will contact Caius and also a friend of hers. Bella will contact Trinity.
   §  Prices  We will charge entry to the competition for full/half/non members as follows: FREE /£2 /£4. We will charge entry to the screening as FREE/£2 /£3 respectively with entry being FREE for anyone who has taken part.
   §  Screenings  We will hold the screening for the Freshers' Competition on Wednesday 1st November at 8pm and for the main Michaelmas Competition on Thursday 23rd November at 8pm. Locations have yet to be arranged.
   §  Judging  A panel of judges will be chosen from the Cinecam committee.
    
4. CLAE Collaboration
   The Cambridge Live Arts Exchange have contacted us with a view to possibly working together. Kirsty will set up a meeting with them.
    
5. Publicity
   §  We will prepare a poster to publicise our termcard and the 48-hour competitions. The posters can then be put out around the Colleges and Departments. We can also put a downloadable copy on the website.
   §  Rob will send out a welcome email to the Cinecam list.
    
6. College Reps and Society Officers
   We will advertise for Technical Officer, Secretary and a Graphics Designer in our welcome email. We will also invite applications from someone who would be interested in further developing the website (see below).
    
7. Website Development
   It was proposed that it would be useful to have a messageboard on the website, where people could chat, express their interests and look for others they might be interested in working with. This would facilitate collaborations between people from various areas of the student filmmaking community. We would need to appoint someone new as a Website Developer to do this. Alternatively, people could submit profiles which would be posted on the website by the Website Manager; this would have the disadvantage that members could only update their profiles by going through the Website Manager.
    
8. Events
   §  Josh Newman Talks  Josh’s talk on Sunday will be from 4pm in Keynes Hall, King's; we have the room booked from 3pm. His second talk will be at 6.30pm on 17th November, also in Keynes, with the launch of the 48-hour competition straight afterwards at 8pm. It was suggested that we should invite Josh to show some of his own shorts and talk about them.
   §  Alan Dunnett's Workshop  Alan's train gets in at 2pm on November 26th. The workshop is at 3pm so one of us will need to meet him at the train station.
   §  Rob's Editing Talk  Rob's talk will be on Wednesday 25th October at 8pm. Bella will try to book a room in the English Faculty from 7.30pm. Some Cinecam films will also be screened and discussed at the talk. If possible, the filmmakers will attend and talk about their process a bit.
    
9. Equipment
   §  Rob will print out a liability form for the camera and then members will have to sign this before borrowing it.
   §  The old camera has had some problems with sound. Brian will test it out before the 48-hour competition. It could also do with a spare battery.
    
10. Newspapers
    §  Varsity  We will contact Varsity, asking to write a response article to the one they wrote about us in their last issue. Bella will handle this.
    §  TCS  We will also contact TCS, asking if they would like to interview us and do an article.
     
11. Film Screenings
    §  Weekly screenings will be held on Mondays unless this clashes with other events. The first screening will be on Monday 23rd October. This could provisionally be held in Brian's room at King's. We will show Richard Linklater's 'Waking Life'.
    §  We will be screening 'Requiem' (directed by Hans-Christian Schmid) on 2nd November at 8pm in Keynes Hall, King's. This screening is in association with Vertigo Magazine.
    §  We need to decide what films to screen for the remainder of term.